Executive Assistant

Craftsmen Industries custom manufactures unique specialty trailers and vehicles and large format printed elements for experiential marketing and industrial solutions for brands across the industry spectrum including Boeing, PepsiCo, and Anheuser-Busch. We pride ourselves on creating our products fully in-house from initial design and engineering to fabrication and the finishing touches of graphics and paint.

Our Craftsmen team includes one subsidiary, Schantz Manufacturing. Schantz focuses on custom manufacturing of concession trailers for the fair and festival industry.

Guided by our values, we BUILD by helping bring ideas to life in a dynamic and collaborative environment and we're looking for talented individuals to grow with us!

What Do We Offer?

• Competitive compensation.
• Career development opportunities.
• Benefits including but not limited to Medical, Dental and Vision.
• 401(k) Match and Much More!

Position Title: Executive Assistant

Location: St. Charles, MO

Position Summary: Provide administrative support to the President & CEO and the Engineering department with various administrative responsibilities. The position requires strong verbal and written communication skills, technical skills, ability to multi-task, attention to detail, and the initiative to work in a sometimes-ambiguous environment.

Primary Responsibilities:

• Primarily assisting the President & CEO and VP of Engineering with daily/weekly tasks such as ordering supplies, managing calendars, creating expense reports, arranging travel plans, etc....

• Proactively schedule and communicate to ensure that leaders and their teams are prepared for key meetings and deliverables.
• Participate in and lead projects to further effectiveness of the team.
• Prepare and edit high-quality correspondence, communications, presentations, and other documents.
• Schedule and coordinate virtual company-wide meetings to ensure flawless communication.
• Recognize as well as assist with improvements. (For example, forms to be revised, filing systems updated, basic procedures streamlined)

• Assist Engineering Project Managers with labor tracking.
• Track and follow up on open purchase orders.
• Prepare job folders and other required documentation for new jobs.
• Prepare Engineering department time sheets.
• Serve as backup for Project Coordinator.
• Serve as internal ISO Auditor.
• Assist with the preparation of sales proposals.
• Update Bill of Materials, title blocks and miscellaneous drawing tasks, when necessary.
• Assist with Research and Development tax coordination.
• Serve as front desk backup to the receptionist.
• Other duties as assigned.

Required Skills:

• High school diploma with 5 + years of administrative experience in a fast-paced and demanding environment.
• Experience with Microsoft Office Product Suite, including Word, PowerPoint, Excel, Outlook, OneDrive, SharePoint, and Teams.
• Ability to remain organized and professionally communicate both verbally and written.
• Ability to take initiative to resolve problems.
• Strong communication skills and ability to work effectively with all levels of management and other colleagues.
• High integrity and ability to handle confidential information with high degree of discretion and sensitivity.

Preferred Skills:

• Strong Preference for IAAP Certification (international association of administrative professionals)
• Prior experience or willingness to learn basic functions of AutoCad and/or Solidworks.
• Prior Engineering Administrative Assistant experience.

Physical Requirements

• Must be able to sit for long periods of time utilizing a computer.
• Ability to move around the Production Shop Floor and office areas.
• Vision abilities include close vision, color vision, and ability to adjust/focus.

Craftsmen Industries (and its subsidiaries) is an Equal Opportunity Employer. This means that we consider all applicants for employment and employees eligible for employment without regard to race, marital status or civil union status, sex, age, color, religion, national origin, veteran status, mental or physical disability, sexual orientation, gender identity, and/or any other characteristic protected by law. We also provide reasonable accommodations to our applicants and employees with disabilities in order to assist them in the performance of their essential job functions.

To learn more visit www.craftsmenind.com or www.schantzmfg.com.

Current Openings for Executive Assistant Jobs at Craftsmen Industries